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Elementary Attendance Setup

Elementary School Attendance Setup

The following sections detail how an elemenatry school should have its attendance screens set up to properly record absences on PowerSchool. It is important to verify each and every one of these screens before school starts. If this is not done, the attendance will not be reported correctly at the end of the terms on the report cards.

  1. Attendance Preferences Screen
  2. Edit Attendance Code - Present
  3. Edit Attendance Code - Tardy
  4. Edit Attendance Code - Absent Full Day Excused
  5. Edit Attendance Code - Absent Full Day Unexcused
  6. Edit Attendance Code - Absent Half Day Excused
  7. Edit Attendance Code - Absent Half Day Excused
  8. Edit Attendance Code - In School Suspension
  9. Edit Attendance Code - Out of School Suspension
  10. Code-To-Day Attendance Conversion
  11. Full Time Equivalency (FTE) Screen

 

Attendance Preferences Screen

Start Page > School Setup > Attendance Preferences

attend prefs

 

 

Edit Attendance Code - Present

Start Page > School Setup > Attendance Codes > (Click on Present)

It is important that the present code has nothing in the Code box. No spaces, no numbers, no nothing. That way when attendance is submitted by the teacher, any empty field counts as present.

edit att code present

 

Edit Attendance Code - Tardy

Start Page > School Setup > Attendance Codes > (Click on Tardy)

edit att code tardy

 

 

Edit Attendance Code - Absent Full-Day Excused

Start Page > School Setup > Attendance Codes > (Click on Absent Full Excused)

edit att code absent full

 

 

Edit Attendance Code - Absent Full-Day Unexcused

Start Page > School Setup > Attendance Codes > (Click on Absent Full Unexcused)

edit att code absent full unexcused

 

Edit Attendance Code - Absent Half-Day Excused

Start Page > School Setup > Attendance Codes > (Click on Absent Half Excused)

edit att code absent half

  

Edit Attendance Code - Absent Half-Day Unexcused

Start Page > School Setup > Attendance Codes > (Click on Absent Half Unexcused)

edit att code absent half unexcused

 

Edit Attendance Code - In School Suspension

Start Page > School Setup > Attendance Codes > (Click on In School Suspension)

edit att code iss 

 

Edit Attendance Code - Out of School Suspension

Start Page > School Setup > Attendance Codes > (Click on Out of School Suspension)

edit att code oss

 

 

Code To Daily Conversion Screen

Start Page > School Setup > Attendance Conversions > Code (Click on (Un)Defined under the Code heading)

edit att code to daily

It is important to notice the last section in the screen shot above entitled Used by Bell Schedules. In many instances, this will not have anything listed because the bell schedule hasn't been associated with attendance conversion. To fix that, go to Start Page > School > Bell Schedules and click on the name of the bell schedule. This will show a screen that has the name of the bell schedule and a drop down menu which shows the name of the attendance conversion. This is deceiving as it looks like everything is correct. However, the association hasn't actually been made. Click submit to make the association. Now go back to Start Page > School > Attendance Conversions and verify that the bell schedule shows up at the bottom.

 

Full Time Equivalency (FTE) Screen

Start Page > School Setup > Full-Time Equivalencies (FTE) > Edit Full-Time Equivalency (FTE) (Click on the name of your FTE)

edit att fte

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