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High School Attendance Setup

High School Attendance Setup

The following sections detail how a high school should have its attendance screens set up to properly record absences on PowerSchool. It is important to verify each and every one of these screens before school starts. If this is not done, the attendance will not be reported correctly at the end of the terms on the report cards and attendance reports.

  1. Attendance Preferences Screen
  2. Edit Attendance Code - Present
  3. Edit Attendance Code - Tardy
  4. Edit Attendance Code - Absence Excused
  5. Edit Attendance Code - Absence Unexcused
  6. Edit Attendance Code - School Related
  7. Edit Attendance Code - Suspension
  8. Edit FTE
  9. Edit Conversion

 

Attendance Preferences Screen

Start Page > School Setup > Attendance Preferences

edit HSatt pref

 

Edit Attendance Code - Present

Start Page > School Setup > Attendance Codes > (Click on Present)

It is important that the present code has nothing in the Code box. No spaces, no numbers, no nothing. That way when attendance is submitted by the teacher, any empty field counts as present.

edit HSatt present

Edit Attendance Code - Tardy

Start Page > School Setup > Attendance Codes > (Click on Tardy)

edit HSatt tardy

 

Enter Attendance Code Absent Excused

Start Page > School Setup > Attendance Codes > (Click on Absent Excused) 
edit HSatt absent
 

Enter Attendance Code Absent Unexcused

Start Page > School Setup > Attendance Codes > (Click on Absent Unexcused)

 

Edit Code School-Related Absence

Start Page > School Setup > Attendance Codes > (Click on School Related)
This is the code for field trips, sport events, music events or other absences that are due to school programs.
edit HSatt schoolabs
 

Edit Code Suspension

Start Page > School Setup > Attendance Codes > (Click on Suspension)
edit HSatt suspend
 

Full Time Equivalency (FTE) Screen

Start Page > School Setup > Full-Time Equivalencies (FTE) > Edit Full-Time Equivalency (FTE) (Click on the name of your FTE)

edit HSatt fte

 

Period to Day Attendance Conversion

Start Page > School Setup > Attendance Conversions > Code (Click on (Un)Defined under the Period heading)

This converts the meeting attendance codes teachers enter into daily attendance for your attendance reports. The fractions illustrated below show 1/8 because of 8 periods. You will need to alter your fractions accordingly. If lunch spans two periods in your schedule, you may need to have two periods in the middle of the day have the same fraction.

edit HSatt conversion

 

 

 
 
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